Plant Administrator (Payroll, A/P, A/R)

Langley, BC

Our office’s client located is in the Port Kells area of north Langley. They are looking for a full-time Plant Administrator. This position requires knowledge in an array of different areas including but not limited to Payroll, AP/AR, Human Resources, finance, office management and other areas.

 

RESPONSIBILITIES & EXPECTATIONS:

 

Human Resources / Benefits Administration:

  • Prepare and file monthly & annual information including pension contributions and reports
  • Calculate and reconcile taxable benefits amounts
  • Coordinate with benefits broker
  • Prepare annual statements as required, such as T5, pension reports, T4 documents, and other items as needed
  • Track and provide information to employees regarding safety gear, such as eye wear, uniforms, raingear and boots
  • Collective bargaining agreement administration

 

Payroll

  • Run and audit time clock and entries daily
  • Keep track of hours as needed such as banked hours
  • Reconcile items such as banked hours, ADP bi-weekly reporting, WCB reports and information for EI
  • Calculate vacation rates and provide for HR
  • Calculate and remit pension payments and Health and Welfare amounts to Union monthly
  • Calculate and provide overtime hours to HR
  • Work closely with Corporate Payroll department for processing payroll, issues and compliance
  • Stay up-to-date with payroll regulations (new stats, sick days, changes to Employment Standards, etc.)
  • Properly calculate and issue payroll corrections when needed
  • Track and compare time off request forms with operations team
  • Work with Controller for annual budgeting
  • Tracking compliance with collective bargaining agreement in effect

 

Accounts Payable:

  • Manage PO and non-PO invoices
  • Receive and validate in SRM or SAP
  • Reconcile invoices for accuracy including but not limited to taxes, pricing, and on-time payments
  • Work closely with Corporate AP Team
  • Coordinate with all vendors or carriers to resolve any discrepancies
  • Prepare annual, semi-annually or monthly invoicing or documents needed
  • Request and supply COI's from Marsh Canada to vendors requesting them
  • Calculate and code GST amounts on carrier payments and submit for entry
  • Create journal entries for necessary adjustments of incorrect GST amounts

 

Accounts Receivable:

  • Banking and Other:
    • Prepare daily deposits for entry
    • Confirm any EFT deposits in bank accounts
    • Record all monetary transactions daily including non-customer related transactions
    • Report reconciled cash balances and receipts and expenses to head office monthly
    • Enter and report bag inventory monthly

 

  • Customers:
    • Review customer invoices/debit notes/credit notes for accuracy - pricing, currency and taxes
    • Create files for new customers, ensure accuracy and follow up on invoicing as needed
    • Update customer rate report with any changes (including taxes)
    • Collections - monitor closely and notify customers of late payments
    • Confirm payments match invoices by verifying rates and distribution

 

REQUIREMENTS:

  • Minimum five (5) years’ experience in an office support position with accounting, union payroll and finance experience.
  • Bachelor’s degree in Business Administration, accounting or equivalent work experience preferred.
  • Able to effectively communicate with customers and company personnel to ensure accurate.
  • Eager to learn and understand new processes.
  • Able to troubleshoot and problem solve.
  • Capable of dealing with constantly changing priorities.
  • Previous SAP experience a plus or other similar business enterprise system.
  • Microsoft Office product proficiency is a necessity.
  • Good attention to detail and accuracy.
  • Ability to organize, prioritize and manage time effectively.
  • Availability for weekly, monthly, or yearly reporting/processes.
  • Having a vehicle is a must as the closest transit stop is at least a 20 minute walk.

 

This is a temp position with the possibility of becoming permanent.

 

This is a Monday to Friday position with a possible flexible start time.

 

Pay range is $34-$38/ Hour

 

Express Employment - Langley/ Cloverdale

Express Employment - Langley/ Cloverdale

SOCIAL MEDIA

Stay updated. Follow us on:

Be the first notified of new relevant jobs
 
Click
Here
Close