Administrative Assistant / Bookkeeper

Toronto, ON

Administrative Assistant / Bookkeeper

We are looking for a detail-oriented, experienced Executive Assistant / Bookkeeper to join our construction team. In this role, you'll oversee day-to-day accounting operations, payroll, job costing, and construction-related financial documentation, playing a key part in keeping our projects and office running smoothly.

Key Responsibilities

• Answer phone calls.
• Report directly with the owner.
• Manage Health & Safety jobsite requirements.
• Manage all day-to-day accounting and bookkeeping functions
• Process accounts payable and receivable
• Prepare customer invoices, progress billings, and payment follow-ups
• Perform bank reconciliations and maintain accurate financial records
• Process payroll and maintain employee pay records
• Prepare Union Remittances, ROEs, WSIB remittances, and HST filings
• Track project, labour, and job costs, and prepare job costing reports
• Maintain subcontractor and supplier payment records
• Prepare statutory declarations and related project documentation
• Maintain accuracy and organization within QuickBooks Pro.

Qualifications:

• Diploma or degree in Accounting, Finance, or Business Administration
• 2–5 years of accounting experience
• Experience in construction contracting.
• Working knowledge of payroll, WSIB, HST, and job costing
• Proficiency with QuickBooks, Excel, and other accounting software
• Excellent organizational and communication skills
• Ability to manage multiple priorities and deadlines

Why Join Us

• Competitive salary based on experience
• Opportunities for career growth
• Supportive, collaborative team environment
• Long-term employment stability
• Flexible scheduling
• On-site parking
• Paid time off

Work Location: In person – Weston/Sheppard - North York