Project Manager – Packaging & Formula

Toronto, ON

Our company has inspired the industry with our award-winning cosmetics services since 2004. We embrace research and innovation - ceaselessly bringing advanced cosmeceutical technologies and ingredients into our creation.

We take pride in our innovation, expertise, and excellence in creating the finest cosmetic formulas and packaging solutions for our clients. We partner with the world’s top leading cosmetics companies in providing full integrated turnkey solutions. We value and respect individuality and personal initiative where all employees can develop, grow, and achieve their career goals.

Join us, and be the sparkle of our team!

Job Title: Project Manager – Packaging & Formula

Department: Product Development 

Wage Category: Annual Salary with Benefits

Report to: VP, Product Development 

Location: Milner Ave, Scarborough, ON M1S 4G7

Salary: $70,000 to $80,000 per annum

The salary range reflects the expected compensation for this position. The final offer will be determined based on a holistic assessment of the candidate’s qualifications and experience.

Overview

The Project Manager – Packaging & Formula supports new product development from inception through launch by managing timelines, deliverables, and cross-functional coordination at every stage of the development process.

This role requires hands-on experience in packaging and formula development, project management, sourcing, and contract manufacturing to support successful and timely product launches.

Responsibilities

• Create and manage internal timelines for new product development (NPD) across multiple development and manufacturing partners to ensure products are launched on schedule.
• Ensure corporate priorities and business goals are supported throughout the product development process.
• Align priorities, expectations, and deliverables across cross-functional teams.
• Manage and centralize project communications to ensure clear and consistent information sharing.
• Ensure projects meet applicable regulatory, procurement, cost, quality, and compliance requirements.
• Manage trade show timelines, communications, and coordination.
• Act as a key liaison between Product Development and cross-functional teams, including Packaging, R&D, Regulatory, Operations, Sourcing, Procurement, and Manufacturing partners, regarding development activities, timelines, deliverables, and project status.
• Meet weekly with Product Development and R&D teams to review project status, establish priorities, track progress, identify risks, and communicate key updates and issues to Product Development leadership.
• Own and lead weekly product development and cross-functional status meetings.
• Maintain and update internal product development trackers, including project status, samples, quality, packaging, testing, timelines, and meeting notes.
• Develop and maintain critical milestone and key-date schedules, proactively identifying and communicating risks, delays, and potential issues.
• Prepare and distribute weekly new product development due-date reports to ensure visibility of upcoming deadlines and deliverables.
• Execute and monitor the development, sourcing, testing, pilot, and production processes for formulas and packaging to ensure samples and product launches remain on schedule.
• Serve as a cross-functional liaison with Regulatory, Procurement, Packaging, Sourcing, R&D, and Manufacturing partners to support compliance and readiness of raw materials, packaging components, formulas, and finished products.
• Manage technical transfers between internal and external development/manufacturing partners, supporting the effective transfer of processes, formulas, specifications, documentation, and production requirements.
• Coordinate samples, specifications, and project information with appropriate internal and external stakeholders, including Sales, Packaging, R&D, Procurement, suppliers, event partners, designers, and photographers.
• Manage packaging samples, tooling requests, testing, review, and approval processes, ensuring alignment with formula readiness and production schedules.
• Maintain and organize product samples, packaging samples, presentations, and raw material reference libraries.
• Manage trade show calendars, registrations, timelines, and budgets.
• Coordinate customer, sales, and trade show timelines, samples, communications, and budgets.
• Manage corporate website development projects, including timelines, budgets, and coordination with internal and external stakeholders to support on-time delivery and alignment with business objectives.
• Coordinate ongoing website updates and corporate social media content calendars, ensuring timely and high-quality content.
• Develop and oversee annual trade show and trend presentation calendars, ensuring timelines, budgets, and logistical requirements are effectively managed.
• Coordinate and manage customer-specific projects, ensuring clear communication with Sales and other stakeholders, timely status updates, and alignment with customer requirements and expectations.

Qualifications

• Minimum of 5+ years of project management experience within the cosmetics or beauty industry.
• Strong background in project management, product development, and manufacturing.
• Experience with packaging and/or formula development, including development timelines, testing, approvals, and production readiness.
• Experience working with domestic and international suppliers, contract manufacturers, or manufacturing partners.
• Bachelor’s degree or equivalent relevant education and experience.
• Highly organized, detail-oriented, and able to effectively manage multiple concurrent projects.
• Excellent follow-up and project tracking skills.
• Strong verbal and written communication skills.
• Ability to work effectively in a fast-paced, cross-functional environment.
• Strong sense of urgency with a hands-on and proactive approach to problem solving.
• Collaborative mindset and positive team-oriented approach.

Please note: Only those selected for an interview will be contacted, and applicants who do not receive a response within a reasonable timeframe may assume their application was unsuccessful. Candidates who participate in an interview will be informed within 45 days of the interview, or the final interview if applicable, as to whether a hiring decision has been made, in accordance with Ontario legislation. 

We sincerely thank all applicants for their interest in joining, and look forward to the opportunity of welcoming dedicated talent to our team.

This posting represents an existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. 

Our company is an equal opportunity employer. We are committed to providing a workplace that is inclusive, respectful, and free from discrimination.  Accommodation is available for applicants with disabilities during all stages of the recruitment process.